Ogemawahj Tribal Council

More specifically your responsibilities in this role will include:

• Opening and closing office
• Answer phones and emails, taking messages
• Processing and recording mail
• Maintain the organizations records and files
• Write and mail correspondences to tenants; Deliver time sensitive notices
• Maintaining the waitlist and replying to applicant inquiries
• Creating work orders for maintenance requests from tenants; Schedule vendors
• Receive rents and provide receipts
• Weekly bank deposits
• Run cheques to Board of Directors for signing
• Update and maintain the organization’s policies and procedures
• Order office supplies and research new deals and suppliers
• Plan and schedule appointments
• Assist in the preparation of regularly scheduled reports for management on needed actions.
• Update and maintain social media platforms, ie: website, Facebook, Instagram
• Ensure office is kept clean and organized
• Cover the after-hours emergency phone line as needed
• Perform other additional duties or job functions that may be assigned from time to time which are deemed necessary.

To qualify for this role, you will have:

• Post-Secondary education in Business Administration, Aboriginal Studies,
• Or minimum 2-3 years of related work experience
• Working in the Non-for-Profit and Social Housing sector an asset
• Attention to detail and accuracy is a key component of this position.
• Ability to communicate effectively
• Strong presentation skills
• Working knowledge using computer programs; Microsoft Office that includes, Word, Excel, and Outlook;
• Familiar with Zoom virtual meetings
• Have or willing to obtain CPR First Aid and WHIMIS certificates
• Able to work outside regular business hours as required
• A valid Driver's license and access to a vehicle is an asset

The successful candidate will demonstrate strong problem-solving and time management skills. The ability to coordinate many activities simultaneously and to track the progress of all the activities is crucial. S.U.N. Housing offers an excellent work life balance. Health benefits are offered after a 3-month probation
period. Finally, you must be self-motivated and have the ability to work effectively individually and as part of a team. Please note this is a non-unionized position.

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More specifically your responsibilities in this role will include:

• Follow all legal and ethical accounting practices that support compliance with general accounting practices
• Keep up-to-date organizational accounting systems in compliance with relevant rules and regulations
• Maintain records of financial transactions by establishing accounts; posting transactions; and ensure compliance with legal requirements.
• Ensure all confidential and sensitive data is kept in accordance to policies and procedures
• Verify, allocate, and post details of business transactions.
• Prepare general ledger and trial balance at year-end.
• Manage online banking transactions and other banking transactions for various accounts.
• Prepare monthly financial reports, which include income and expense statement, balance sheet and other reports as required for presentation to the Board of Directors.
• Post journal entries and reconcile bank accounts monthly.
• Record and maintain accounts receivable and accounts payable.
• Ensure invoices are paid and rent is received in a timely manner.
• Organization and filing of financial records and documents.
• Assist other staff with year-end reports, audit, and preparation of annual budget.
• Comply with federal, provincial, and local legal requirements; filing reports; notify management on needed actions.
• Provide the Housing Manager with financial reports that provides up-to-date summary of accounts receivable, cash projections for 30/60/90 days, and project status on a weekly basis.
• Submit financial reports to funders and agencies as required
• Maintain clear and ongoing communication with S.U.N. Housing Manager regarding the organization’s financial state of affairs.
• Preparing annual operating budgets and track closely to remain strictly within these budgets
• Liaise and act as a liaison with government agencies and other external partners and agencies related to financial matters.
• Providing guidance on investments and money saving opportunities to the Board of Directors.
• Perform such other additional duties or job functions that may be assigned from time to time which are deemed necessary.

To qualify for this role, you will have:

• Post-Secondary education in Business Administration, Bookkeeping, and/or Accounting.
• At minimum 2-3 years of related work experience with bookkeeping, budgeting, accounts receivable and payable, and administering payroll.
• Working in the Non-for-Profit and Social Housing sector an asset
• Attention to detail and accuracy is a key component of this position.
• Experience using QuickBooks Pro Desktop
• Ability to communicate effectively
• Strong presentation skills
• Working knowledge using computer programs; Microsoft Office that includes, Word, Excel, and Outlook;
• Familiar with Zoom virtual meetings
• Have or willing to obtain CPR First Aid and WHIMIS certificates
• Able to work outside regular business hours as required
• A valid Driver's license and access to a vehicle is an asset

The successful candidate will demonstrate strong problem-solving and time management skills. The ability to coordinate many activities simultaneously and to track the progress of all the activities is crucial. Finally, you must be self-motivated and have the ability to work effectively as part of a team and individually. Please note this is a non-unionized position.

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